Minutes Reading Yearly Schedule
Presbytery Liaison – Carla Campbell, Stated Clerk and Congregational Transition Specialist
Yearly Minutes Reading Schedule – Saturdays at 9:00-11:30 AM
Session minutes, membership rolls, and registers are required by the Book of Order to be reviewed on a yearly basis. Below is the current schedule for the readings of the previous year’s minutes:
Due to the ongoing limitations of the pandemic, the Ecclesiastical Committee will schedule the reading of congregational minutes for 2020 as soon as it is safe and appropriate to do so, likely during the fall of 2021. An announcement will be made when dates are set and they will be posted here.
NOTE: Congregations are not required to attend the minutes reading scheduled in their branch and may take minutes, rolls, and registers to be read on a date scheduled that is best available to them. We merely try to provide a reading in each of the four branches so that everyone has an equal opportunity to attend one that is closer to them.
Instructions for Minutes Readings
Minutes readings are always done for the PREVIOUS year, because the year in which the readings are taking place would be incomplete. The readings are the for the previous year only. If a congregation has not had a minutes review done in several years, those other years are considered delinquent and readings for them are unable to be made up.
The appropriate records for the previous year are to be compiled by the clerk/s of session, then please download and complete the following two forms and make TWO COPIES to bring to the readings, along with your relevant documents, books, and registers:
The clerk is not required to be the one attending the minutes readings. If the clerk is unavailable to attend the readings on any of the scheduled dates, they may elect another current session member or the pastor to bring the minutes to be reviewed in their place. Please remember that because this is a REQUIREMENT, it is essential to review the scheduled dates and be sure the clerk, or a proxy, is available to attend one of them.